{ "digest": "f6a1280928606a4ee0a369497dc6f7d5b36d012beb06db3fe59b66a4258d41bf", "published_at": "2026-10-04T13:48:55Z", "records": [ { "doc_id": "2024-01-17-conflict-of-interest-policy", "title": "Conflict-of-Interest Policy (2024)", "tags": [ "governance", "policy" ], "volatility": "stable", "body": "# Conflict-of-Interest Policy (2024)\n\nConflict-of-interest policy of Stillwater Brook Watershed Alliance (Stillwater Brook), effective\n2024-01-17.\n\nThe Board revised the policy in 2024 to require an annual written disclosure from every Trustee and from staff with purchasing authority.\n\n## Disclosure\n\nEach Trustee and covered staff member files a written disclosure annually and whenever a new interest arises.\n\n## Recusal\n\nA person with a conflict leaves the discussion and does not vote on the matter.\n\n\nThe Board reviews this policy and each trustee's disclosure annually. Earlier\nversions remain in the vault marked `superseded`.", "path": "records/policy/2024-01-17-conflict-of-interest-policy.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-03-20-bylaws", "title": "Bylaws (2024)", "tags": [ "governance", "bylaw" ], "volatility": "stable", "body": "# Bylaws (2024)\n\nBylaws of Stillwater Brook Watershed Alliance, a Massachusetts nonprofit corporation, effective\n2024-03-20.\n\nThe Board amended and restated the bylaws in 2024 to add a conflict-of-interest article and to fix the number of Trustees at seven.\n\n## Article I — Purpose\n\nTo protect the land and water of the watershed through conservation, stewardship, and education.\n\n## Article II — Board of Trustees\n\nThe Board consists of seven Trustees elected at the annual meeting.\n\n## Article III — Conflicts of Interest\n\nTrustees and staff follow the conflict-of-interest policy, reviewed annually.\n\n\nThe current bylaws are the most recent version in this chain. Earlier versions\nremain in the vault marked `superseded`; they are never deleted.", "path": "records/bylaw/2024-03-20-bylaws.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-10-09-form-pc", "title": "Annual Form PC filing (2024)", "tags": [ "filing", "2024" ], "volatility": "stable", "body": "# Annual Form PC filing (2024)\n\nForm PC filed with the Non-Profit Organizations/Public Charities Division of the Attorney General's Office for the fiscal year, with the IRS Form 990 and schedules attached. This record notes what was filed and when; the board shows when the next annual filing is due.", "path": "records/filing/2024-10-09-form-pc.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-10-16-board-minutes", "title": "Board meeting minutes, 2024-10-16", "tags": [ "board", "2024", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2024-10-16\n\nMinutes of the Wednesday, October 16, 2024 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2024-11-20.\n\n**Present:** 5 of 7 trustees. Staff present: Office Manager; the Stewardship Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe stewardship coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed stewardship of the Cedar Marsh easement.\n- The Board discussed the high-water trail-closure protocol and recent river-sensor readings.\n\n## Votes\n\n- Motion on stewardship of the Cedar Marsh easement: carried 7–0.\n- Motion on the high-water trail-closure protocol and recent river-sensor readings: carried 5–0.\n\n\nThe meeting adjourned at 8:45 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2024-10-16-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-10-16-meeting-agenda", "title": "October 2024 board meeting agenda", "tags": [ "board", "2024", "agenda" ], "volatility": "stable", "body": "# October 2024 board meeting agenda\n\nAgenda for the Wednesday, October 16, 2024 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Stewardship report: Cedar Marsh easement monitoring\n5. River-sensor data and the high-water trail-closure protocol\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2024-10-16-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-10-16-meeting-notice", "title": "October 2024 board meeting notice", "tags": [ "board", "2024", "notice" ], "volatility": "stable", "body": "# October 2024 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, October 16, 2024\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2024-10-16-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-11-01-annual-report", "title": "Annual report 2024", "tags": [ "filing", "2024", "report" ], "volatility": "stable", "body": "# Annual report 2024\n\nAnnual report of Stillwater Brook Watershed Alliance (Stillwater Brook) for the year ending\nJune 30, 2024, as filed with the Secretary of the Commonwealth.\n\nSummary of the year: acres under protection, easements monitored, visitor-center attendance, and the independent financial review.\n\n- Protected acreage and new easements\n- Stewardship monitoring visits completed\n- Visitor-center and education program attendance\n- Summary financials\n\n\nThis report is filed annually. The board shows when the most recent one was\nposted and when the next is due.", "path": "records/report/2024-11-01-annual-report.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-11-15-visitor-center-shifts-to-winter-hours", "title": "Visitor center shifts to winter hours", "tags": [ "announcement", "2024" ], "volatility": "stable", "body": "# Visitor center shifts to winter hours\n\nThe Watershed Visitor Center is open Saturdays and Sundays, 10 a.m. to 3 p.m., through March. Trails remain open dawn to dusk.\n\nPosted by Stillwater Brook. Current trail and visitor-center status is kept\nup to date at https://stillwaterbrook.example.org/status.", "path": "records/announcement/2024-11-15-visitor-center-shifts-to-winter-hours.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-11-20-board-minutes", "title": "Board meeting minutes, 2024-11-20", "tags": [ "board", "2024", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2024-11-20\n\nMinutes of the Wednesday, November 20, 2024 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2024-12-18.\n\n**Present:** 7 of 7 trustees. Staff present: Stewardship Coordinator; the Outreach Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe executive director summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed the high-water trail-closure protocol and recent river-sensor readings.\n- The Board discussed visitor-center staffing and seasonal hours.\n- The Board discussed trail maintenance on the Ridge Loop.\n\n## Votes\n\n- Motion on the high-water trail-closure protocol and recent river-sensor readings: carried 5–1.\n- Motion on visitor-center staffing and seasonal hours: carried 7–0.\n- Motion on trail maintenance on the Ridge Loop: carried 5–2.\n\n\nThe meeting adjourned at 8:15 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2024-11-20-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-11-20-meeting-agenda", "title": "November 2024 board meeting agenda", "tags": [ "board", "2024", "agenda" ], "volatility": "stable", "body": "# November 2024 board meeting agenda\n\nAgenda for the Wednesday, November 20, 2024 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. River-sensor data and the high-water trail-closure protocol\n5. Visitor-center staffing and seasonal hours\n6. Trail maintenance: Ridge Loop\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2024-11-20-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-11-20-meeting-notice", "title": "November 2024 board meeting notice", "tags": [ "board", "2024", "notice" ], "volatility": "stable", "body": "# November 2024 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, November 20, 2024\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2024-11-20-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-12-01-are-dogs-allowed-on-the-trails", "title": "Are dogs allowed on the trails?", "tags": [ "faq" ], "volatility": "stable", "body": "# Are dogs allowed on the trails?\n\nYes, on a leash. Please carry out what your dog carries in, and keep dogs out of the marsh and off the river-sensor equipment.", "path": "records/faq/2024-12-01-are-dogs-allowed-on-the-trails.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-12-01-is-the-visitor-center-open-today", "title": "Is the visitor center open today?", "tags": [ "faq" ], "volatility": "stable", "body": "# Is the visitor center open today?\n\nThe Watershed Visitor Center is open weekends year-round and daily in July and August. Winter and holiday hours change; the current hours are always on the status page.", "path": "records/faq/2024-12-01-is-the-visitor-center-open-today.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-12-18-board-minutes", "title": "Board meeting minutes, 2024-12-18", "tags": [ "board", "2024", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2024-12-18\n\nMinutes of the Wednesday, December 18, 2024 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-01-15.\n\n**Present:** 5 of 7 trustees. Staff present: Stewardship Coordinator; the Executive Director.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe stewardship coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed visitor-center staffing and seasonal hours.\n- The Board discussed trail maintenance on the Ridge Loop.\n\n## Votes\n\n- Motion on visitor-center staffing and seasonal hours: carried 7–0.\n- Motion on trail maintenance on the Ridge Loop: carried 6–0.\n\n\nThe meeting adjourned at 8:45 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2024-12-18-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-12-18-meeting-agenda", "title": "December 2024 board meeting agenda", "tags": [ "board", "2024", "agenda" ], "volatility": "stable", "body": "# December 2024 board meeting agenda\n\nAgenda for the Wednesday, December 18, 2024 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Visitor-center staffing and seasonal hours\n5. Trail maintenance: Ridge Loop\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2024-12-18-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2024-12-18-meeting-notice", "title": "December 2024 board meeting notice", "tags": [ "board", "2024", "notice" ], "volatility": "stable", "body": "# December 2024 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, December 18, 2024\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2024-12-18-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-01-15-board-minutes", "title": "Board meeting minutes, 2025-01-15", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-01-15\n\nMinutes of the Wednesday, January 15, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-02-19.\n\n**Present:** 5 of 7 trustees. Staff present: Executive Director; the Outreach Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe executive director summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed trail maintenance on the Ridge Loop.\n- The Board discussed acceptance of the Hadley parcel donation.\n- The Board discussed the water-quality monitoring partnership with the regional college.\n\n## Votes\n\n- Motion on trail maintenance on the Ridge Loop: carried 6–1.\n- Motion on acceptance of the Hadley parcel donation: carried 7–0.\n- Motion on the water-quality monitoring partnership with the regional college: carried 5–2.\n\n\nThe meeting adjourned at 8:45 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-01-15-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-01-15-meeting-agenda", "title": "January 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# January 2025 board meeting agenda\n\nAgenda for the Wednesday, January 15, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Trail maintenance: Ridge Loop\n5. Proposed acceptance of the Hadley parcel donation\n6. Water-quality monitoring partnership\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-01-15-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-01-15-meeting-notice", "title": "January 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# January 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, January 15, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-01-15-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-02-15-is-the-lower-brook-trail-open", "title": "Is the Lower Brook Trail open?", "tags": [ "faq" ], "volatility": "stable", "body": "# Is the Lower Brook Trail open?\n\nUsually. It closes during high water, which the river sensors detect. Check the status page for the live trail status before you visit.", "path": "records/faq/2025-02-15-is-the-lower-brook-trail-open.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-02-15-what-do-the-river-sensors-measure", "title": "What do the river sensors measure?", "tags": [ "faq" ], "volatility": "stable", "body": "# What do the river sensors measure?\n\nWater level and temperature at two gauges, read every fifteen minutes. Level drives the high-water trail-closure protocol; temperature feeds the water-quality monitoring partnership.", "path": "records/faq/2025-02-15-what-do-the-river-sensors-measure.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-02-19-board-minutes", "title": "Board meeting minutes, 2025-02-19", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-02-19\n\nMinutes of the Wednesday, February 19, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-03-19.\n\n**Present:** 5 of 7 trustees. Staff present: Outreach Coordinator; the Stewardship Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe office manager summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed acceptance of the Hadley parcel donation.\n- The Board discussed the water-quality monitoring partnership with the regional college.\n\n## Votes\n\n- Motion on acceptance of the Hadley parcel donation: carried 6–0.\n- Motion on the water-quality monitoring partnership with the regional college: carried 7–0.\n\n\nThe meeting adjourned at 9:45 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-02-19-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-02-19-meeting-agenda", "title": "February 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# February 2025 board meeting agenda\n\nAgenda for the Wednesday, February 19, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Proposed acceptance of the Hadley parcel donation\n5. Water-quality monitoring partnership\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-02-19-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-02-19-meeting-notice", "title": "February 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# February 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, February 19, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-02-19-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-03-19-board-minutes", "title": "Board meeting minutes, 2025-03-19", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-03-19\n\nMinutes of the Wednesday, March 19, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-04-16.\n\n**Present:** 7 of 7 trustees. Staff present: Outreach Coordinator; the Office Manager.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe outreach coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed the water-quality monitoring partnership with the regional college.\n- The Board discussed the annual appeal and the draft operating budget.\n- The Board discussed a grant application to the state Division of Ecological Restoration.\n\n## Votes\n\n- Motion on the water-quality monitoring partnership with the regional college: carried 7–0.\n- Motion on the annual appeal and the draft operating budget: carried 7–0.\n- Motion on a grant application to the state Division of Ecological Restoration: carried 5–2.\n\n\nThe meeting adjourned at 9:15 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-03-19-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-03-19-meeting-agenda", "title": "March 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# March 2025 board meeting agenda\n\nAgenda for the Wednesday, March 19, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Water-quality monitoring partnership\n5. Annual appeal and draft operating budget\n6. Grant application: Division of Ecological Restoration\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-03-19-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-03-19-meeting-notice", "title": "March 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# March 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, March 19, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-03-19-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-03-20-spring-trail-reopening", "title": "Spring trail reopening", "tags": [ "announcement", "2025" ], "volatility": "stable", "body": "# Spring trail reopening\n\nAll trails are open for the season. The Lower Brook Trail may close on short notice during high water; the current status is always posted.\n\nPosted by Stillwater Brook. Current trail and visitor-center status is kept\nup to date at https://stillwaterbrook.example.org/status.", "path": "records/announcement/2025-03-20-spring-trail-reopening.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-04-16-board-minutes", "title": "Board meeting minutes, 2025-04-16", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-04-16\n\nMinutes of the Wednesday, April 16, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-05-21.\n\n**Present:** 7 of 7 trustees. Staff present: Stewardship Coordinator; the Executive Director.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe stewardship coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed the annual appeal and the draft operating budget.\n- The Board discussed a grant application to the state Division of Ecological Restoration.\n\n## Votes\n\n- Motion on the annual appeal and the draft operating budget: carried 5–0.\n- Motion on a grant application to the state Division of Ecological Restoration: carried 7–0.\n\n\nThe meeting adjourned at 8:15 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-04-16-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-04-16-meeting-agenda", "title": "April 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# April 2025 board meeting agenda\n\nAgenda for the Wednesday, April 16, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Annual appeal and draft operating budget\n5. Grant application: Division of Ecological Restoration\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-04-16-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-04-16-meeting-notice", "title": "April 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# April 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, April 16, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-04-16-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-04-22-stewardship-permit", "title": "Order of Conditions — Lower Brook footbridge repair", "tags": [ "stewardship", "2025", "filing" ], "volatility": "stable", "body": "# Order of Conditions — Lower Brook footbridge repair\n\nThe local Conservation Commission issued an Order of Conditions permitting repair of the Lower Brook footbridge under the Wetlands Protection Act. Work was completed within the conditions.", "path": "records/filing/2025-04-22-stewardship-permit.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-05-01-can-i-hold-an-event-at-the-preserve", "title": "Can I hold an event at the preserve?", "tags": [ "faq" ], "volatility": "stable", "body": "# Can I hold an event at the preserve?\n\nSmall gatherings are welcome on the trails. Organized events and anything with amplified sound or vehicles need advance permission; ask through the website.", "path": "records/faq/2025-05-01-can-i-hold-an-event-at-the-preserve.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-05-01-how-do-i-report-a-downed-tree-or-a-trail-hazard", "title": "How do I report a downed tree or a trail hazard?", "tags": [ "faq" ], "volatility": "stable", "body": "# How do I report a downed tree or a trail hazard?\n\nUse the report form on the website. Note the trail and roughly where you saw it. Staff and stewardship volunteers check reports through the week.", "path": "records/faq/2025-05-01-how-do-i-report-a-downed-tree-or-a-trail-hazard.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-05-21-board-minutes", "title": "Board meeting minutes, 2025-05-21", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-05-21\n\nMinutes of the Wednesday, May 21, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-06-18.\n\n**Present:** 7 of 7 trustees. Staff present: Outreach Coordinator; the Stewardship Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe outreach coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed a grant application to the state Division of Ecological Restoration.\n- The Board discussed stewardship of the Cedar Marsh easement.\n- The Board discussed the high-water trail-closure protocol and recent river-sensor readings.\n\n## Votes\n\n- Motion on a grant application to the state Division of Ecological Restoration: carried 5–1.\n- Motion on stewardship of the Cedar Marsh easement: carried 6–1.\n- Motion on the high-water trail-closure protocol and recent river-sensor readings: carried 7–0.\n\n\nThe meeting adjourned at 9:45 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-05-21-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-05-21-meeting-agenda", "title": "May 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# May 2025 board meeting agenda\n\nAgenda for the Wednesday, May 21, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Grant application: Division of Ecological Restoration\n5. Stewardship report: Cedar Marsh easement monitoring\n6. River-sensor data and the high-water trail-closure protocol\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-05-21-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-05-21-meeting-notice", "title": "May 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# May 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, May 21, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-05-21-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-06-05-high-water-lower-brook-trail-closed", "title": "High water: Lower Brook Trail closed", "tags": [ "announcement", "2025" ], "volatility": "stable", "body": "# High water: Lower Brook Trail closed\n\nRiver-sensor readings at the Route 9 gauge crossed the high-water threshold overnight. The Lower Brook Trail is closed until the water recedes and staff inspect the crossing.\n\nPosted by Stillwater Brook. Current trail and visitor-center status is kept\nup to date at https://stillwaterbrook.example.org/status.", "path": "records/announcement/2025-06-05-high-water-lower-brook-trail-closed.md", "certainty": "inferred", "archived": false }, { "doc_id": "2025-06-18-board-minutes", "title": "Board meeting minutes, 2025-06-18", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-06-18\n\nMinutes of the Wednesday, June 18, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-07-16.\n\n**Present:** 5 of 7 trustees. Staff present: Stewardship Coordinator; the Outreach Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe office manager summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed stewardship of the Cedar Marsh easement.\n- The Board discussed the high-water trail-closure protocol and recent river-sensor readings.\n\n## Votes\n\n- Motion on stewardship of the Cedar Marsh easement: carried 6–0.\n- Motion on the high-water trail-closure protocol and recent river-sensor readings: carried 6–0.\n\n\nThe meeting adjourned at 8:15 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-06-18-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-06-18-meeting-agenda", "title": "June 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# June 2025 board meeting agenda\n\nAgenda for the Wednesday, June 18, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Stewardship report: Cedar Marsh easement monitoring\n5. River-sensor data and the high-water trail-closure protocol\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-06-18-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-06-18-meeting-notice", "title": "June 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# June 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, June 18, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-06-18-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-07-16-board-minutes", "title": "Board meeting minutes, 2025-07-16", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-07-16\n\nMinutes of the Wednesday, July 16, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-08-20.\n\n**Present:** 6 of 7 trustees. Staff present: Office Manager; the Stewardship Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe executive director summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed the high-water trail-closure protocol and recent river-sensor readings.\n- The Board discussed visitor-center staffing and seasonal hours.\n- The Board discussed trail maintenance on the Ridge Loop.\n\n## Votes\n\n- Motion on the high-water trail-closure protocol and recent river-sensor readings: carried 5–0.\n- Motion on visitor-center staffing and seasonal hours: carried 5–1.\n- Motion on trail maintenance on the Ridge Loop: carried 7–0.\n\n\nThe meeting adjourned at 9:45 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-07-16-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-07-16-meeting-agenda", "title": "July 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# July 2025 board meeting agenda\n\nAgenda for the Wednesday, July 16, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. River-sensor data and the high-water trail-closure protocol\n5. Visitor-center staffing and seasonal hours\n6. Trail maintenance: Ridge Loop\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-07-16-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-07-16-meeting-notice", "title": "July 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# July 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, July 16, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-07-16-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-07-18-lower-brook-trail-reopened", "title": "Lower Brook Trail reopened", "tags": [ "announcement", "2025" ], "volatility": "stable", "body": "# Lower Brook Trail reopened\n\nThe Lower Brook Trail is open again. Water levels have returned to normal and staff have inspected the crossing.\n\nPosted by Stillwater Brook. Current trail and visitor-center status is kept\nup to date at https://stillwaterbrook.example.org/status.", "path": "records/announcement/2025-07-18-lower-brook-trail-reopened.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-08-01-how-do-i-donate-land-or-a-conservation-easement", "title": "How do I donate land or a conservation easement?", "tags": [ "faq" ], "volatility": "stable", "body": "# How do I donate land or a conservation easement?\n\nStart a conversation through the website. The Stewardship Coordinator will walk you through what the alliance can accept and what stewardship commitment an easement carries.", "path": "records/faq/2025-08-01-how-do-i-donate-land-or-a-conservation-easement.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-08-01-what-does-a-conservation-easement-allow", "title": "What does a conservation easement allow?", "tags": [ "faq" ], "volatility": "stable", "body": "# What does a conservation easement allow?\n\nIt depends on the easement's terms, which run with the land. In general easements limit development while allowing continued stewardship and, where the terms say so, public access. The specific easement record governs.", "path": "records/faq/2025-08-01-what-does-a-conservation-easement-allow.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-08-20-board-minutes", "title": "Board meeting minutes, 2025-08-20", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-08-20\n\nMinutes of the Wednesday, August 20, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-09-17.\n\n**Present:** 6 of 7 trustees. Staff present: Stewardship Coordinator; the Executive Director.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe outreach coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed visitor-center staffing and seasonal hours.\n- The Board discussed trail maintenance on the Ridge Loop.\n\n## Votes\n\n- Motion on visitor-center staffing and seasonal hours: carried 5–1.\n- Motion on trail maintenance on the Ridge Loop: carried 5–0.\n\n\nThe meeting adjourned at 9:30 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-08-20-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-08-20-meeting-agenda", "title": "August 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# August 2025 board meeting agenda\n\nAgenda for the Wednesday, August 20, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Visitor-center staffing and seasonal hours\n5. Trail maintenance: Ridge Loop\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-08-20-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-08-20-meeting-notice", "title": "August 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# August 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, August 20, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-08-20-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-09-17-board-minutes", "title": "Board meeting minutes, 2025-09-17", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-09-17\n\nMinutes of the Wednesday, September 17, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-10-15.\n\n**Present:** 5 of 7 trustees. Staff present: Office Manager; the Stewardship Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe outreach coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed trail maintenance on the Ridge Loop.\n- The Board discussed acceptance of the Hadley parcel donation.\n- The Board discussed the water-quality monitoring partnership with the regional college.\n\n## Votes\n\n- Motion on trail maintenance on the Ridge Loop: carried 6–1.\n- Motion on acceptance of the Hadley parcel donation: carried 7–0.\n- Motion on the water-quality monitoring partnership with the regional college: carried 6–1.\n\n\nThe meeting adjourned at 9:15 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-09-17-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-09-17-meeting-agenda", "title": "September 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# September 2025 board meeting agenda\n\nAgenda for the Wednesday, September 17, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Trail maintenance: Ridge Loop\n5. Proposed acceptance of the Hadley parcel donation\n6. Water-quality monitoring partnership\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-09-17-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-09-17-meeting-notice", "title": "September 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# September 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, September 17, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-09-17-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-10-08-form-pc", "title": "Annual Form PC filing (2025)", "tags": [ "filing", "2025" ], "volatility": "stable", "body": "# Annual Form PC filing (2025)\n\nForm PC filed with the Non-Profit Organizations/Public Charities Division of the Attorney General's Office for the fiscal year, with the IRS Form 990 and schedules attached. This record notes what was filed and when; the board shows when the next annual filing is due.", "path": "records/filing/2025-10-08-form-pc.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-10-10-fall-foliage-walk-and-visitor-center-hours", "title": "Fall foliage walk and visitor-center hours", "tags": [ "announcement", "2025" ], "volatility": "stable", "body": "# Fall foliage walk and visitor-center hours\n\nJoin a guided foliage walk on the Ridge Loop this month. The visitor center is open weekends; see the status page for times.\n\nPosted by Stillwater Brook. Current trail and visitor-center status is kept\nup to date at https://stillwaterbrook.example.org/status.", "path": "records/announcement/2025-10-10-fall-foliage-walk-and-visitor-center-hours.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-10-15-board-minutes", "title": "Board meeting minutes, 2025-10-15", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-10-15\n\nMinutes of the Wednesday, October 15, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-11-19.\n\n**Present:** 7 of 7 trustees. Staff present: Office Manager; the Executive Director.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe stewardship coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed acceptance of the Hadley parcel donation.\n- The Board discussed the water-quality monitoring partnership with the regional college.\n\n## Votes\n\n- Motion on acceptance of the Hadley parcel donation: carried 7–0.\n- Motion on the water-quality monitoring partnership with the regional college: carried 6–1.\n\n\nThe meeting adjourned at 9:30 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-10-15-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-10-15-meeting-agenda", "title": "October 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# October 2025 board meeting agenda\n\nAgenda for the Wednesday, October 15, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Proposed acceptance of the Hadley parcel donation\n5. Water-quality monitoring partnership\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-10-15-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-10-15-meeting-notice", "title": "October 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# October 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, October 15, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-10-15-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-11-01-annual-report", "title": "Annual report 2025", "tags": [ "filing", "2025", "report" ], "volatility": "stable", "body": "# Annual report 2025\n\nAnnual report of Stillwater Brook Watershed Alliance (Stillwater Brook) for the year ending\nJune 30, 2025, as filed with the Secretary of the Commonwealth.\n\nSummary of the year: acres under protection, easements monitored, visitor-center attendance, and the independent financial review.\n\n- Protected acreage and new easements\n- Stewardship monitoring visits completed\n- Visitor-center and education program attendance\n- Summary financials\n\n\nThis report is filed annually. The board shows when the most recent one was\nposted and when the next is due.", "path": "records/report/2025-11-01-annual-report.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-11-19-board-minutes", "title": "Board meeting minutes, 2025-11-19", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-11-19\n\nMinutes of the Wednesday, November 19, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2025-12-17.\n\n**Present:** 7 of 7 trustees. Staff present: Stewardship Coordinator; the Executive Director.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe stewardship coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed the water-quality monitoring partnership with the regional college.\n- The Board discussed the annual appeal and the draft operating budget.\n- The Board discussed a grant application to the state Division of Ecological Restoration.\n\n## Votes\n\n- Motion on the water-quality monitoring partnership with the regional college: carried 7–0.\n- Motion on the annual appeal and the draft operating budget: carried 5–2.\n- Motion on a grant application to the state Division of Ecological Restoration: carried 7–0.\n\n\nThe meeting adjourned at 8:45 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-11-19-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-11-19-meeting-agenda", "title": "November 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# November 2025 board meeting agenda\n\nAgenda for the Wednesday, November 19, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Water-quality monitoring partnership\n5. Annual appeal and draft operating budget\n6. Grant application: Division of Ecological Restoration\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-11-19-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-11-19-meeting-notice", "title": "November 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# November 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, November 19, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-11-19-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-12-17-board-minutes", "title": "Board meeting minutes, 2025-12-17", "tags": [ "board", "2025", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2025-12-17\n\nMinutes of the Wednesday, December 17, 2025 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2026-01-21.\n\n**Present:** 6 of 7 trustees. Staff present: Executive Director; the Outreach Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe outreach coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed the annual appeal and the draft operating budget.\n- The Board discussed a grant application to the state Division of Ecological Restoration.\n\n## Votes\n\n- Motion on the annual appeal and the draft operating budget: carried 5–2.\n- Motion on a grant application to the state Division of Ecological Restoration: carried 7–0.\n\n\nThe meeting adjourned at 8:15 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2025-12-17-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-12-17-meeting-agenda", "title": "December 2025 board meeting agenda", "tags": [ "board", "2025", "agenda" ], "volatility": "stable", "body": "# December 2025 board meeting agenda\n\nAgenda for the Wednesday, December 17, 2025 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Annual appeal and draft operating budget\n5. Grant application: Division of Ecological Restoration\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2025-12-17-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2025-12-17-meeting-notice", "title": "December 2025 board meeting notice", "tags": [ "board", "2025", "notice" ], "volatility": "stable", "body": "# December 2025 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, December 17, 2025\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2025-12-17-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-01-15-when-does-the-board-meet-and-can-i-attend", "title": "When does the Board meet, and can I attend?", "tags": [ "faq" ], "volatility": "stable", "body": "# When does the Board meet, and can I attend?\n\nThe Board of Trustees meets monthly, usually the third Wednesday. Meetings are open to the public; the notice and agenda for each are posted here in advance.", "path": "records/faq/2026-01-15-when-does-the-board-meet-and-can-i-attend.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-01-15-where-are-the-board-minutes-and-the-annual-report", "title": "Where are the board minutes and the annual report?", "tags": [ "faq" ], "volatility": "stable", "body": "# Where are the board minutes and the annual report?\n\nAll approved minutes and each year's annual report are in this vault, under records. Minutes are posted after the Board approves them at the following meeting.", "path": "records/faq/2026-01-15-where-are-the-board-minutes-and-the-annual-report.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-01-21-board-minutes", "title": "Board meeting minutes, 2026-01-21", "tags": [ "board", "2026", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2026-01-21\n\nMinutes of the Wednesday, January 21, 2026 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2026-02-18.\n\n**Present:** 5 of 7 trustees. Staff present: Stewardship Coordinator; the Outreach Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe executive director summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed a grant application to the state Division of Ecological Restoration.\n- The Board discussed stewardship of the Cedar Marsh easement.\n- The Board discussed the high-water trail-closure protocol and recent river-sensor readings.\n\n## Votes\n\n- Motion on a grant application to the state Division of Ecological Restoration: carried 7–0.\n- Motion on stewardship of the Cedar Marsh easement: carried 5–0.\n- Motion on the high-water trail-closure protocol and recent river-sensor readings: carried 7–0.\n\n\nThe meeting adjourned at 8:15 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2026-01-21-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-01-21-meeting-agenda", "title": "January 2026 board meeting agenda", "tags": [ "board", "2026", "agenda" ], "volatility": "stable", "body": "# January 2026 board meeting agenda\n\nAgenda for the Wednesday, January 21, 2026 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Grant application: Division of Ecological Restoration\n5. Stewardship report: Cedar Marsh easement monitoring\n6. River-sensor data and the high-water trail-closure protocol\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2026-01-21-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-01-21-meeting-notice", "title": "January 2026 board meeting notice", "tags": [ "board", "2026", "notice" ], "volatility": "stable", "body": "# January 2026 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, January 21, 2026\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2026-01-21-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-02-18-board-minutes", "title": "Board meeting minutes, 2026-02-18", "tags": [ "board", "2026", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2026-02-18\n\nMinutes of the Wednesday, February 18, 2026 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2026-03-18.\n\n**Present:** 6 of 7 trustees. Staff present: Executive Director; the Stewardship Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe outreach coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed stewardship of the Cedar Marsh easement.\n- The Board discussed the high-water trail-closure protocol and recent river-sensor readings.\n\n## Votes\n\n- Motion on stewardship of the Cedar Marsh easement: carried 7–0.\n- Motion on the high-water trail-closure protocol and recent river-sensor readings: carried 7–0.\n\n\nThe meeting adjourned at 9:30 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2026-02-18-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-02-18-meeting-agenda", "title": "February 2026 board meeting agenda", "tags": [ "board", "2026", "agenda" ], "volatility": "stable", "body": "# February 2026 board meeting agenda\n\nAgenda for the Wednesday, February 18, 2026 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Stewardship report: Cedar Marsh easement monitoring\n5. River-sensor data and the high-water trail-closure protocol\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2026-02-18-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-02-18-meeting-notice", "title": "February 2026 board meeting notice", "tags": [ "board", "2026", "notice" ], "volatility": "stable", "body": "# February 2026 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, February 18, 2026\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2026-02-18-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-03-18-board-minutes", "title": "Board meeting minutes, 2026-03-18", "tags": [ "board", "2026", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2026-03-18\n\nMinutes of the Wednesday, March 18, 2026 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2026-04-15.\n\n**Present:** 5 of 7 trustees. Staff present: Stewardship Coordinator; the Outreach Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe executive director summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed the high-water trail-closure protocol and recent river-sensor readings.\n- The Board discussed visitor-center staffing and seasonal hours.\n- The Board discussed trail maintenance on the Ridge Loop.\n\n## Votes\n\n- Motion on the high-water trail-closure protocol and recent river-sensor readings: carried 7–0.\n- Motion on visitor-center staffing and seasonal hours: carried 6–0.\n- Motion on trail maintenance on the Ridge Loop: carried 7–0.\n\n\nThe meeting adjourned at 9:30 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2026-03-18-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-03-18-meeting-agenda", "title": "March 2026 board meeting agenda", "tags": [ "board", "2026", "agenda" ], "volatility": "stable", "body": "# March 2026 board meeting agenda\n\nAgenda for the Wednesday, March 18, 2026 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. River-sensor data and the high-water trail-closure protocol\n5. Visitor-center staffing and seasonal hours\n6. Trail maintenance: Ridge Loop\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2026-03-18-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-03-18-meeting-notice", "title": "March 2026 board meeting notice", "tags": [ "board", "2026", "notice" ], "volatility": "stable", "body": "# March 2026 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, March 18, 2026\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2026-03-18-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-03-18-spring-trail-reopening", "title": "Spring trail reopening", "tags": [ "announcement", "2026" ], "volatility": "stable", "body": "# Spring trail reopening\n\nTrails are open for the season. Expect mud on the Lower Brook Trail in early spring and check the status page before high water.\n\nPosted by Stillwater Brook. Current trail and visitor-center status is kept\nup to date at https://stillwaterbrook.example.org/status.", "path": "records/announcement/2026-03-18-spring-trail-reopening.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-04-01-how-is-my-donation-used", "title": "How is my donation used?", "tags": [ "faq" ], "volatility": "stable", "body": "# How is my donation used?\n\nDonations support land stewardship, the visitor center and education programs, and the river-sensor network. The annual report summarizes the year's finances.", "path": "records/faq/2026-04-01-how-is-my-donation-used.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-04-15-board-minutes", "title": "Board meeting minutes, 2026-04-15", "tags": [ "board", "2026", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2026-04-15\n\nMinutes of the Wednesday, April 15, 2026 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2026-05-20.\n\n**Present:** 5 of 7 trustees. Staff present: Outreach Coordinator; the Stewardship Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe outreach coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed visitor-center staffing and seasonal hours.\n- The Board discussed trail maintenance on the Ridge Loop.\n\n## Votes\n\n- Motion on visitor-center staffing and seasonal hours: carried 7–0.\n- Motion on trail maintenance on the Ridge Loop: carried 6–1.\n\n\nThe meeting adjourned at 9:30 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2026-04-15-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-04-15-meeting-agenda", "title": "April 2026 board meeting agenda", "tags": [ "board", "2026", "agenda" ], "volatility": "stable", "body": "# April 2026 board meeting agenda\n\nAgenda for the Wednesday, April 15, 2026 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Visitor-center staffing and seasonal hours\n5. Trail maintenance: Ridge Loop\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2026-04-15-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-04-15-meeting-notice", "title": "April 2026 board meeting notice", "tags": [ "board", "2026", "notice" ], "volatility": "stable", "body": "# April 2026 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, April 15, 2026\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2026-04-15-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-05-20-board-minutes", "title": "Board meeting minutes, 2026-05-20", "tags": [ "board", "2026", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2026-05-20\n\nMinutes of the Wednesday, May 20, 2026 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2026-06-17.\n\n**Present:** 6 of 7 trustees. Staff present: Outreach Coordinator; the Office Manager.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe stewardship coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed trail maintenance on the Ridge Loop.\n- The Board discussed acceptance of the Hadley parcel donation.\n- The Board discussed the water-quality monitoring partnership with the regional college.\n\n## Votes\n\n- Motion on trail maintenance on the Ridge Loop: carried 7–0.\n- Motion on acceptance of the Hadley parcel donation: carried 6–0.\n- Motion on the water-quality monitoring partnership with the regional college: carried 7–0.\n\n\nThe meeting adjourned at 9:15 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2026-05-20-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-05-20-meeting-agenda", "title": "May 2026 board meeting agenda", "tags": [ "board", "2026", "agenda" ], "volatility": "stable", "body": "# May 2026 board meeting agenda\n\nAgenda for the Wednesday, May 20, 2026 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Trail maintenance: Ridge Loop\n5. Proposed acceptance of the Hadley parcel donation\n6. Water-quality monitoring partnership\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2026-05-20-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-05-20-meeting-notice", "title": "May 2026 board meeting notice", "tags": [ "board", "2026", "notice" ], "volatility": "stable", "body": "# May 2026 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, May 20, 2026\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2026-05-20-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-06-17-board-minutes", "title": "Board meeting minutes, 2026-06-17", "tags": [ "board", "2026", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2026-06-17\n\nMinutes of the Wednesday, June 17, 2026 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2026-07-15.\n\n**Present:** 6 of 7 trustees. Staff present: Executive Director; the Outreach Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe outreach coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed acceptance of the Hadley parcel donation.\n- The Board discussed the water-quality monitoring partnership with the regional college.\n\n## Votes\n\n- Motion on acceptance of the Hadley parcel donation: carried 7–0.\n- Motion on the water-quality monitoring partnership with the regional college: carried 7–0.\n\n\nThe meeting adjourned at 9:45 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2026-06-17-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-06-17-meeting-agenda", "title": "June 2026 board meeting agenda", "tags": [ "board", "2026", "agenda" ], "volatility": "stable", "body": "# June 2026 board meeting agenda\n\nAgenda for the Wednesday, June 17, 2026 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Proposed acceptance of the Hadley parcel donation\n5. Water-quality monitoring partnership\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2026-06-17-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-06-17-meeting-notice", "title": "June 2026 board meeting notice", "tags": [ "board", "2026", "notice" ], "volatility": "stable", "body": "# June 2026 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, June 17, 2026\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2026-06-17-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-06-22-high-water-ridge-loop-ford-closed", "title": "High water: Ridge Loop ford closed", "tags": [ "announcement", "2026" ], "volatility": "stable", "body": "# High water: Ridge Loop ford closed\n\nThe river-sensor network shows the brook above the safe ford level. The Ridge Loop ford is closed; use the footbridge route until further notice.\n\nPosted by Stillwater Brook. Current trail and visitor-center status is kept\nup to date at https://stillwaterbrook.example.org/status.", "path": "records/announcement/2026-06-22-high-water-ridge-loop-ford-closed.md", "certainty": "inferred", "archived": false }, { "doc_id": "2026-07-15-board-minutes", "title": "Board meeting minutes, 2026-07-15", "tags": [ "board", "2026", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2026-07-15\n\nMinutes of the Wednesday, July 15, 2026 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2026-08-19.\n\n**Present:** 7 of 7 trustees. Staff present: Executive Director; the Stewardship Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe stewardship coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed the water-quality monitoring partnership with the regional college.\n- The Board discussed the annual appeal and the draft operating budget.\n- The Board discussed a grant application to the state Division of Ecological Restoration.\n\n## Votes\n\n- Motion on the water-quality monitoring partnership with the regional college: carried 5–2.\n- Motion on the annual appeal and the draft operating budget: carried 5–2.\n- Motion on a grant application to the state Division of Ecological Restoration: carried 5–1.\n\n\nThe meeting adjourned at 8:15 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2026-07-15-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-07-15-meeting-agenda", "title": "July 2026 board meeting agenda", "tags": [ "board", "2026", "agenda" ], "volatility": "stable", "body": "# July 2026 board meeting agenda\n\nAgenda for the Wednesday, July 15, 2026 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Water-quality monitoring partnership\n5. Annual appeal and draft operating budget\n6. Grant application: Division of Ecological Restoration\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2026-07-15-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-07-15-meeting-notice", "title": "July 2026 board meeting notice", "tags": [ "board", "2026", "notice" ], "volatility": "stable", "body": "# July 2026 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, July 15, 2026\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2026-07-15-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-08-19-board-minutes", "title": "Board meeting minutes, 2026-08-19", "tags": [ "board", "2026", "minutes" ], "volatility": "stable", "body": "# Board meeting minutes, 2026-08-19\n\nMinutes of the Wednesday, August 19, 2026 meeting of the Stillwater Brook Board of\nTrustees. Approved by the Board on 2026-09-16.\n\n**Present:** 7 of 7 trustees. Staff present: Executive Director; the Outreach Coordinator.\n\n## Approval of prior minutes\n\nThe minutes of the previous regular meeting were reviewed and approved as circulated.\n\n## Staff and committee reports\n\nThe outreach coordinator summarized operations since the last meeting, including visitor-center attendance and the status of the river-sensor network. The Stewardship Committee reported on easement monitoring visits completed during the period.\n\n## Business\n\n- The Board discussed the annual appeal and the draft operating budget.\n- The Board discussed a grant application to the state Division of Ecological Restoration.\n\n## Votes\n\n- Motion on the annual appeal and the draft operating budget: carried 5–2.\n- Motion on a grant application to the state Division of Ecological Restoration: carried 5–0.\n\n\nThe meeting adjourned at 8:45 p.m.. These minutes were approved at the\nfollowing regular meeting and posted after that approval.", "path": "records/minutes/2026-08-19-board-minutes.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-08-19-meeting-agenda", "title": "August 2026 board meeting agenda", "tags": [ "board", "2026", "agenda" ], "volatility": "stable", "body": "# August 2026 board meeting agenda\n\nAgenda for the Wednesday, August 19, 2026 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Annual appeal and draft operating budget\n5. Grant application: Division of Ecological Restoration\n6. Public comment\n7. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2026-08-19-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-08-19-meeting-notice", "title": "August 2026 board meeting notice", "tags": [ "board", "2026", "notice" ], "volatility": "stable", "body": "# August 2026 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, August 19, 2026\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2026-08-19-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-09-01-how-do-i-volunteer", "title": "How do I volunteer?", "tags": [ "faq" ], "volatility": "stable", "body": "# How do I volunteer?\n\nThe alliance runs stewardship workdays and visitor-center shifts through the season. Sign up through the website; no experience is needed.", "path": "records/faq/2026-09-01-how-do-i-volunteer.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-09-12-fall-trail-conditions-and-sensor-update", "title": "Fall trail conditions and sensor update", "tags": [ "announcement", "2026" ], "volatility": "stable", "body": "# Fall trail conditions and sensor update\n\nAll trails are open. The Route 9 and Cedar Marsh river sensors were serviced this month and are reporting normally.\n\nPosted by Stillwater Brook. Current trail and visitor-center status is kept\nup to date at https://stillwaterbrook.example.org/status.", "path": "records/announcement/2026-09-12-fall-trail-conditions-and-sensor-update.md", "certainty": "inferred", "archived": false }, { "doc_id": "2026-09-16-meeting-agenda", "title": "September 2026 board meeting agenda", "tags": [ "board", "2026", "agenda" ], "volatility": "stable", "body": "# September 2026 board meeting agenda\n\nAgenda for the Wednesday, September 16, 2026 meeting of the Stillwater Brook Board of\nTrustees.\n\n1. Call to order and roll call\n2. Approval of the prior meeting's minutes\n3. Staff and committee reports\n4. Grant application: Division of Ecological Restoration\n5. Stewardship report: Cedar Marsh easement monitoring\n6. River-sensor data and the high-water trail-closure protocol\n7. Public comment\n8. Adjournment\n\n\nItems may be taken out of order. Any member of the public may address the Board\nduring the public-comment period.", "path": "records/agenda/2026-09-16-meeting-agenda.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-09-16-meeting-notice", "title": "September 2026 board meeting notice", "tags": [ "board", "2026", "notice" ], "volatility": "stable", "body": "# September 2026 board meeting notice\n\nStillwater Brook Watershed Alliance (Stillwater Brook) gives notice of a public meeting of its\nBoard of Trustees.\n\n- **Meeting:** Wednesday, September 16, 2026\n- **Time:** 7:00 p.m.\n- **Place:** the Watershed Visitor Center, Route 9\n- **Attending:** open to the public; remote-participation details are posted at\n https://stillwaterbrook.example.org/meetings.\n\nThe agenda is posted as a separate record. Minutes are posted after the Board\napproves them at a later meeting. When this notice was posted is recorded in the\npublish receipt, and the board shows whether it met the posting window — this\nrecord does not assert that itself.", "path": "records/notice/2026-09-16-meeting-notice.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-10-03-annual-form-pc-filing-2026", "title": "Annual Form PC filing (2026)", "tags": [ "filing", "2026" ], "volatility": "stable", "body": "# Annual Form PC filing (2026)\n\nForm PC filed with the Non-Profit Organizations/Public Charities Division of the Attorney General's Office for the fiscal year, with the IRS Form 990 and schedules attached. This record notes what was filed and when; the board shows when the next annual filing is due.", "path": "records/filing/2026-10-03-annual-form-pc-filing-2026.md", "certainty": "verified", "archived": false }, { "doc_id": "2026-10-17-notice-of-regular-board-meeting-october-17-2026", "title": "Notice of regular board meeting, October 17, 2026", "tags": [ "2026", "notice" ], "volatility": "stable", "body": "# Notice of regular board meeting, October 17, 2026\n\nThe board of directors will meet on Saturday, October 17, 2026 at 6:30 pm at the visitor center, 14 Mill Road. The agenda includes the fall stewardship report, the 2027 budget draft, and public comment.", "path": "records/notice/2026-10-17-notice-of-regular-board-meeting-october-17-2026.md", "certainty": "verified", "archived": false } ] }